Break free from paper and data entry

Automated invoice processing

Remove huge amounts of work from your team. Create digital invoices with intelligent indexing to securely store for instant retrieval. Use preconfigured workflows for approval routing, or use straight-through processing to help expedite payments and keep your team on track.

BENEFIT

Eliminate paper and manual data entry

The only thing worse than stacks of paper is manually keying in data locked on that paper. With invoice processing software, you can save space, save time and save yourself the headaches of the old way of doing things.

Automate workflow and exception handling

Establish automatic approvals based on amounts, vendor or other data, or set up digital workflow to route invoices to key decision makers. Elegantly handle exceptions to ensure no balls are dropped.

Reclaim early payment discounts

Process invoices before they're due, catching early payment discounts, avoiding late fees and keeping vendors happy. Build a stronger position for negotiating pricing or additional discounts to save even more.

Dramatically cut audit prep time

Audits are inevitable, but they don't have to be a waste of time. Stop searching and stressing to locate documents. Find digital invoices instantly and deliver as a pre-organized, secure archive accessible only to authorized users.

Three simple steps, limitless possibilities

Strengthen the complete invoice process

Capture incoming invoices with intelligent indexing. Provide a central, secure home for every invoice where all data is instantly searchable. Then leverage fast, flexible workflows to ensure complete alignment with your approval processes.

Capture

Intelligently index all incoming invoices

The power of our solution starts with intelligent indexing, a machine learning system that understands and extracts data from any invoice. This critical index data is the heart of the solution, as it drives workflow processes. DocuWare Intelligent Indexing replaces error-prone and time-consuming data entry by recognizing and recording all the data printed on invoices.

Secure storage

Effortlessly archive and retrieve digital documents

All invoices are stored within a secure, accessible repository, tightly organized based on captured index data. Apply retention policies, rapidly collect for audits, or analyze for departmental process improvements. Access anytime, anywhere, from any device — including mobile.

Automated workflow

Effortlessly archive and retrieve digital documents

Digitally route invoices through approval chains for faster decision-making, or initiate a straight-through approval based on predefined rules. Quickly handle exceptions while maintaining visibility throughout the process. Create a booking record for easy posting back to your ERP system.