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DOCUMENT MANAGEMENT SYSTEM

Easily manage digital content, simplify your workload and yield high efficiency

Manage Documents With More

Safe

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DOCUMENT MANAGEMENT SOFTWARE & WORKFLOW AUTOMATION

A Document Management System (DMS) is a system used to manage documents throughout their entire lifecycle. DMS handles documents electronically, starting from when the documents are in draft form, reviewed, published, and stored. The main objective of DMS is to provide easy, efficient, and organized access to existing documents. Newgen is the leading provider of a unified digital transformation platform with native process automationcontent services, and communication management capabilities.

START YOUR DMS JOURNEY :

FULL AUTOMATION

Apa itu Document Management System

1

Keep the wheels turning

No more delays due to vacations or illness, no more gaps in the approval process. Approval requests sent to not available approvers are automatically delegated to their alternates. 

3

2

Stay productive and in control

Find your balance between control and efficiency with a conditional approval process. Let minor purchases from pre-approved vendors go through an automated procurement process. Shield large purchases above a certain amount with mandatory approvals from authorized decision-makers.

Automated approval routing 

Allow approval engine automatically forwards submitted approval requests to the right people based on their role in the process, to grant or deny approval within an established time frame. Based on the outcome, approval requests move to next stages of their lifecycle.

Source :
https://www.alloysoftware.com/

Put your documents to work enterprise-wide

solutions intelligently connect all types of documents and data within the systems and processes you use every day. 

Capture incoming information, no matter its format or source, and make it accessible and usable.

Document Capture

Simplify how document is organized, accessed and used so your team can deliver better, faster results.

Document Management

Make your business processes better, not just faster, with smart automation that connect information across core systems and workflows.

Process Automation

Get products to market faster by efficiently storing, finding and activating digital assets like video, audio, and imagery.

Rich Media Management

Meet your strictest content compliance obligation while protecting againt data loss and cybersecurity risk.

Security and Governance

Deliver Better
Customer Experience

Classify and group customers' documents such as application forms, identity proofs, insurance certificate, claim forms, and others. This enables faster processing of customer service requests and enhances the overall customer experience.

Legal Document
Discovery

Manage litigation documents by classifying documents for eDiscovery, legal hold, legal investigations, and for other cases. Classification enables users to easily access the required legal documents, saving time and improving efficiency.

BENEFIT &
use case

Ensure
Compliance

Adhere to the General Data Protection Regulations (GDPR), Financial Accounting Standards Board (FASB) and other regulations. Documents with confidential
information such as personally identifiable information (PII), and others can be classified as per defined regulations.

Reduce Redundant, Obsolete, Trivial Data

Identify duplicate documents within the organization and delete them, resulting in reduced costs for managing and preserving redundant data.

BANKING

Orgination & On Boarding

Retail & Commercial Lending

FATCA & CRS Compliance

Wealth Management

Trade Finance & Payment System

GOVERNMENT

Correspondence Management

Agenda Management

Citizen Centric Services

Office Automation

Grants Management

DELIVERING INDUSTRY SPEcIFIC SOLUTIONS

SHARED SERVICES

Procure-to-Pay & Accounts Payable

HR-Hire to Retire

Order-to-Cash & Accounts Receivable

General Ledger

PO & Requisitions

HEALTHCARE

FNOL

Claims Management

Policy OwnerServicing

Provider Contract Management

Complaint Trackin & Grievance Management

FNOL

Claims Management

Policy OwnerServicing

Service Request Management

Customer  Acquisition & Policy
Issuance

INSURANCE

Document Management System With Enterprise Resource Planning

Pengenrtian Document Management Sytem

Focus and Functionality

A DMS focuses on managing and organizing documents and files within an organization. 

Scope

A DMS is typically used to manage and control documents throughout their lifecycle, including creation, storage, retrieval, sharing, collaboration, and archival. 

Data Management:

A DMS focuses on managing and organizing unstructured data, primarily documents and files. 

Integration

DMS can be integrated with other systems, such as CRM or project management tools, to facilitate document sharing and collaboration within specific workflows or processes.

Business Process Management

DMS Could integrated with all kind of Business Process Management system and focuses on document-centric processes

Pengertian Enterprise Resource Planing

Focus and Functionality

An ERP system focuses on integrating and managing various core business processes and functions across an organization. 

Scope

An ERP system encompasses a broader range of business functions and processes. It integrates and manages data and workflows across different departments, such as finance, operations, sales, and HR. 

Data Management:

An ERP system manages structured and unstructured data across various business functions. It captures and stores data from different departments, integrates information, and provides real-time insights and analytics.

Integration

An ERP system integrates data and processes across different functional areas within the organization. It enables data sharing and collaboration between departments, eliminates data silos, and provides a holistic view of the business.

Business Process Management

An ERP system includes robust business process management capabilities. It streamlines and automates workflows, enables process standardization, and supports cross-functional collaboration.

DEPLOYMENT MODEL

Client's Infrastructure
[Perpetual]

SI - Managed Cloud
[On Premises Subscription]

Managed Cloud
[Subscription]

INTEGRATION OF USE CASE

Use Case Document Management System - DMS

Manfaat Sistem Manajemen Dokumen
Keuntungan Menggunakan Sistem Manajemen Dokumen
Fitur Sistem Manajemen Dokumen
Fitur Pencarian Lanjutan Sistem Manajemen Dokumen
Panduan Implementasi Sistem Manajemen Dokumen
Implementasi Sistem Manajemen Dokumen Langkah Demi Langkah
Perbandingan Sistem Manajemen Dokumen
Perbandingan Sistem Manajemen Dokumen On-Premise vs Cloud
Panduan Implementasi Sistem Manajemen Dokumen Cloud
Panduan Migrasi ke Sistem Manajemen Dokumen Digital

document management system

document management system

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